Document specialist

About the role

Perform clerical duties such as document processing, record keeping, and report compilation. Receive, classify, reconcile, consolidate, and/or summarize documents and information. Maintain record of documents processed and control to assure completion. Compile regular and special reports, drawing data from a variety of sources within and outside of the department. Contact customers, suppliers or organization employees outside the immediate work area to exchange information. At more senior levels, supervise and coordinatethe work of other clerks.

What you will do

• Verifying that documents for tractor units and trailers are complete and up to date.
• Daily maintenance and updating of internal spreadsheets, registries, and the electronic queue.
• Receiving, verifying, processing, and issuing documents to drivers and company employees.
• Preparing documentation for the acquisition, sale, re-registration, and change of ownership of vehicles.
• Verifying the availability of keys, fuel cards, and the completeness of document packages.
• Ordering duplicates of lost documents and license plates.
• Conducting inventory checks of documents, keys, and documentation sets.
• Liaising with drivers regarding documentation, vehicle preparation and handover, and material liability.

What we expect from you

Language proficiency

Russian — fluent. Polish — conversational and written proficiency. English — conversational and written proficiency.

Proficiency in the following software

SAP, Microsoft Dynamics AX (Axapta). Microsoft Office: Word, Excel. Microsoft Teams.